Privacy Policy

Introduction

At the Victorian Offroad Championships, we are committed to protecting the privacy of everyone who enters online with us.

This privacy policy applies to the Victorian Offroad Championships, and covers all personal information we collect about riders and other individuals outside of the Victorian Offroad Championships. When we talk about "personal information", we use the definition provided by the Federal Privacy Act -

"Personal information" means information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can be reasonably ascertained, from the information or opinion.

We require everyone involved with the Victorian Offroad Championships to comply with privacy laws.

Collecting Information

We only collect information that is necessary for one or more of our activities.

When we collect personal information from an individual, we ensure that we do so in a fair manner. We also let the individual know:

  • the purposes for which the information is being collected
  • the main consequences (if any) for the individual if all or part of the information is not provided, except to the extent that this is obvious
  • the fact that the individual can access the information that we hold
  • any law that requires us to collect the information.

Privacy notices enable our businesses to communicate these matters clearly and consistently wherever we collect personal information.

We will collect personal information directly from the individual concerned whenever practical. However, if we do collect an individual's personal information from a third party, we take reasonable steps to ensure that the individual has been advised of the matters listed above as they apply to both the third party and our own handling of the information.

We may get additional information from or about you in other ways not specifically described here. For example, you might contact us or respond to a survey, or we might get a third-party complaint about you.

Use

We use the information we collect to:

  • operate the Victorian Offroad Championships
  • collect payment from you for your entries in the Victorian Offroad Championships
  • provide you with information about the Victorian Offroad Championships
  • communicate with you about your entries, fees due and other administrative issues
  • measure and improve our sites and services
  • resolve disputes, address complaints and troubleshoot technical problems
  • analyze site and user behavior and prepare aggregated reports

Disclosing Information

We will only disclose personal information:

  • for the purposes for which we have advised that we are collecting it, and for related purposes that could reasonably be expected in the circumstances,
  • for the purposes of conducting online electronic payment of fees, but only to the companies that we use to provide this service, and only if the individual has initiated an online electronic payment,
  • as specified by law.

Online Payments

When you use our online payment facility, we may disclose personal information, including your credit card number and credit card expiry to the companies that we use to provide these services.

Feedback

We may use survey results for our internal development and market research and share the results with our affiliates, consultants, vendors and service providers. We may share your information with service providers under contract who help with our business operations (such as maintaining the Victorian Offroad Championships site and providing related services).

Other Disclosures

We may disclose information when permitted by law or under the good-faith belief that such disclosure is necessary under applicable law; to comply with legal process served on the Victorian Offroad Championships site; to protect the property or interests of the Victorian Offroad Championships, its agents and employees; or to protect personal safety or the public.

Storage of Personal Information

We will retain such personal information as we deem necessary to conduct the Victorian Offroad Championships. We also retain a record of any payments that you have made, including when you paid, what entrie(s) you paid for, and how much you paid. Please note that this does not include your credit card details. When you enter your credit card details for the purposes of conducting an online electronic payment with us, we do not keep those details after sending them to the companies that we use to provide this service.

Access to Personal Information

Individuals will be able to access their personal information upon request. However, we may occasionally need to deny access to information where the law expressly allows it (for example, when someone is under investigation for fraud).

We will not provide access to spouses, family members or other third parties unless we are required or permitted by law to do so, or the person involved is under the age of 18, and we are providing the information to that persons parent or adult gaurdian.

Public Content

The Victorian Offroad Championships will display, to any registerd member your name, your rider number, your entries (including motorcycle model, class entered, and the date of the entry) as well as the scores you have recieved for your entries.

Anti-Spam Policy

Victorian Offroad Championships will send all riders who have not otherwise opted out regular newsletters and other information relevant to the competition via email. We may also send you reminders and other notices by email, where those relate to the competition and/or your use of our online system. We do not sell or rent email addresses to any unauthorized third party. This does not mean that we can prevent spam from happening on the Internet. If you believe that you have received an unsolicited email from us, please contact us and we will investigate.

Data Quality

We will take all reasonable steps to ensure that personal data we hold is accurate, complete and up to date, and has been obtained directly from the individual or a reputable third party.

Alteration of this privacy policy

We may change this policy from time to time, and we will post the amended terms on the Victorian Offroad Championships website.

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